Personal & Administrative Assistant to Managing Director BASEE

Personal & Administrative Assistant to MD, position until 31.12.2025

Are you eager to acquire work experience from a pharmaceutical organization dedicated to advancing brain health & transforming patients' lives? Do you have a passion for internal communication and excel at maintaining a structured and organized environment? Would you enjoy collaborating closely with business leaders and senior management in a multinational and friendly work environment?
 
A great temporary opportunity
We are seeking for a motivated and energetic individual at early career stage (min 1-2 years of relevant experience), based in Athens, Greece, to join our Business Area South & East Europe (BASEE) team as Personal & Administrative Assistant to the Managing Director. 
Please note that this is a temporary position until 31st December 2025. 

BASEE includes Greece, Cyprus, Romania, Bulgaria, Israel, Slovenia, Croatia, Estonia, Latvia, Lithuania, Hungary, Poland, Czechia, Slovakia, Ukraine and has its head offices in Athens, Greece.
 
Your new role
In this temporary role you will be providing administrative support to the MD, acting as contact person between HQs and BASEE countries. Indicative activities:
•    Manage the calendar of the MD, scheduling meetings and taking care of all practicalities & logistics
•    Arrange MD trips 
•    F/up on deadlines & processes set by the MD 
•    Prepare requested reports
•    Manage process for signing of documents by the MD, reviewing if needed documents in advance   
•    Ensure legalization of documents (notarize & apostille)
•    Follow up Power of Attorney process for BASEE countries 
•    Process any change in members of the Board of Directors in BASEE countries 
•    Prepare Board of Directors minutes for Greece
 
You will interact closely with members of BASEE Management Team, colleagues from Lundbeck HQs and Lundbeck Business Service Center in Krakow.
 
Your qualifications & skills:
•    Strong planning, organizing & prioritizing skills
•    High interpersonal skills
•    Attention to detail 
•    Ability to manage confidential issues
•    High proficiency in Greek & English (verbal & written)
•    Relevant previous experience will be considered an asset
 
Our promise to you
Lundbeck offers an inspiring, collaborative and innovative work environment, where curiosity, accountability and adaptability enable us to transform lives.  You can learn more about us at  www.lundbeck.com/gr, LinkedIn or Instagram (@h_lundbeck).
We offer a mix of exciting tasks that create development opportunities, together with a competitive package that includes:  
•    Performance based bonus
•    Company health insurance programme
•    Technical equipment including laptop and mobile phone
•    On-site canteen offering daily free meal
 
Apply now
Can you see yourself in this role? We want to hear from you. Does this sound like an attractive work opportunity, but you’re not sure if you meet all the requirements? We still want to hear from you! 
Please upload your CV and include a few lines about your motivation for applying. We ask you not to include a photo or personal information that does not relate to your professional experience.

#EveryBrainInTheGame

This job ad is intended for individuals seeking a career opportunity with Lundbeck. We engage with recruitment and search firms where needed on the basis of a written agreement, and we do not accept unsolicited requests of any kind. If you work as a recruitment consultant, you are kindly instructed to refrain from contacting Lundbeck or the hiring manager directly with suggested candidates. If you violate this policy, you do so at your own risk and for your own account, and Lundbeck will not assume any liability nor pay any associated fees resulting from such violation.