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Administrative Assistant

 
Requisition ID:  157
Location: 

Deerfield, Illinois, US

Date:  Apr 02, 2019
 

At Lundbeck, we believe life is too precious to be interrupted by brain disorders. Lundbeck is uncompromisingly committed to the research, development and delivery of targeted therapies for people living with significant psychiatric and neurological disorders. We pursue imaginative solutions, driven by passionate people committed to do the right thing for our patients, our company and our communities. Lundbeck strives to be a leader in depression, schizophrenia, Alzheimer's disease and Parkinson's disease. 

 

For Lundbeck, making a meaningful difference for patients is more than an aspiration; it is a commitment that shapes everything we do. Patient advocacy is at the core of who we are and motivates every individual at Lundbeck. Our engagement with the communities we serve grants us better understanding of the needs of patients and their families; and that drives us to develop innovative therapies and impactful programs for patients and caregivers.

 

We're looking for a polished, organized and proactive Administrative Assistant with excellent Outlook, MS PowerPoint, Excel, and communication skills. This position provides professional administrative support to the Brand Leads as well as the Marketing team. To support and improve overall operating efficiency, the individual in this role works under general guidance to plan, prioritize, communicate and organize workloads, and takes responsibility for special projects, as needed, by the department.

 

ESSENTIAL FUNCTIONS:

  • Proactively manages Outlook calendars for 4 brand leads
  • Effectively coordinates travel arrangements for the 4 brand leads, in line with company travel policy
  • Creates and executes expense reports for the 4 brand leads utilizing Concur
  • Assists brand leads with scheduling weekly cross-functional team meetings, putting together the weekly agenda and distributing meeting notes/action items to the attendees
  • Organizes onsite and offsite meetings, room reservations, video conferencing, and tele-conference calls; organizes meal catering for marketing and brand team meetings, as needed
  • Coordinates interview process for open roles on the Marketing team
  • Acts as point of contact to assist visitors and new employees to the marketing team
  • Processes departmental contracts through the Ariba system
  • Processes purchase orders through the SAP system
  • Processes department check requests
  • Processes charitable donations
  • Maintains and coordinates off-site record management, as needed, including assisting marketing team with handling of marketing materials managed at 3rd party vendor
  • Support ad hoc marketing team projects, as needed
  • Manages departmental logistics: distribute mail, manage distribution lists, organizational charts, orders office supplies and updates the commercial calendar
  • Provides reception desk and other department back-up and/or relief, as required

 

REQUIRED EDUCATION, EXPERIENCE and SKILLS:

  • High School Diploma/GED
  • High technical proficiency including MS office
  • 3+ years of administrative assistant support experience
  • High degree of professionalism as the face of the Neuroscience business unit to internal, external and global colleagues and partners
  • Able to handle day-to-day activities in a fast-paced, ever-changing environment
  • Strong planning and problem-solving skills
  • Self-motivated, with excellent time management and organizational skills
  • Able to prioritize work and manage multiple work activities simultaneously, while meeting deadlines
  • Able to anticipate and advise on departmental needs
  • Highly collaborative with the ability to work well in an individual and team environment
  • Capable of setting and accomplishing objectives with minimal supervision, with a high attention to detail  
  • Clear and professional written, oral, and interpersonal skills
  • Able to handle sensitive information with the highest degree of discretion and integrity
  • Proactively identifies and manages work, rather than taking a reactive approach

 

PREFERRED EDUCATION, EXPERIENCE AND SKILLS:

  • 5+ years administrative assistant experience, ideally with senior executives and their leadership team
  • Administrative assistant experience in pharmaceuticals or related life sciences industry 
  • Proficiency with MS Access

 

Lundbeck is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employement opportunity regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, and any other characteristic protected by law, rule, or regulation. Lundbeck participates in E-Verify. 

Lundbeck is a global pharmaceutical company specialized in brain diseases. For more than 70 years, we have been at the forefront of neuroscience research. We are tirelessly dedicated to restoring brain health, so every person can be their best. 

An estimated 700 million people worldwide are living with brain diseases and far too many suffer due to inadequate treatment, discrimination, a reduced number of working days, early retirement and other unnecessary consequences. Every day, we strive for improved treatment and a better life for people living with brain diseases – we call this Progress in Mind.

Read more at www.lundbeck.com/global/about-us/progress-in-mind.
Our approximately 5,000 employees in more than 50 countries are engaged in the entire value chain throughout research, development, production, marketing and sales. Our pipeline consists of several late-stage development programs and our products are available in more than 100 countries. Our research center is based in Denmark and our production facilities are located in Denmark, France and Italy. Lundbeck generated revenue of DKK 18.1 billion in 2018 (EUR 2.4 billion; USD 2.8 billion).

For additional information, we encourage you to visit our corporate site www.lundbeck.com and connect with us on Twitter at @Lundbeck and via LinkedIn.