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Administrative Assistant

Requisition ID:  1271

Deerfield, Illinois, US


At Lundbeck, we are tirelessly dedicated to restoring brain health so every person can be their best. Headquartered in Copenhagen with a U.S. home office in Deerfield, Ill., Lundbeck is the only global biopharmaceutical company focused solely on brain diseases. Our legacy in neuroscience goes back seven decades and we have a long heritage of innovation. Lundbeck has developed and commercialized some of the world’s most widely prescribed therapies for psychiatric and neurological disorders. Today, we remain uncompromisingly committed to improving the quality of life for people impacted by brain disorders. Lundbeck is unique from other biopharmaceutical companies in that we are 70 percent owned by a research-focused foundation. We have a deep and productive pipeline, and we continue to bring forward symptomatic therapies to help people live better lives, while simultaneously pursuing disease-modifying treatments.




The Administrative Assistant position provides professional administrative services to improve operating efficiency to an executive, department, or individual(s); and works with regular supervision to plan, prioritize, communicate and organize workloads.



  • Provides professional administrative support to the individual/team which may include:
    • Maintaining individual, as well as department and corporate calendars
    • Scheduling, coordinating, and executing conference calls and other meetings for the department
    • Creating and managing documents and presentations using Word and/or PowerPoint as directed
    • Coordinating travel arrangements in line with company travel policy
    • Compiling and processing expense reports
    • Providing department phone and email coverage, which includes transferring calls, recording messages and triaging emails
    • Initiating purchase orders upon request (including applicable signatures and payment coordination)
    • Supporting department personnel as needed
    • Providing back-up and front desk / switchboard relief as needed
    • Other miscellaneous duties as assigned including acting as department face with visitors or new employees in the department



  • High School Diploma/GED
  • 3+ years of administrative experience supporting multiple individuals in a fast-paced environment
  • Ability to handle day-to-day activities for a busy department while meeting important deadlines on a variety of projects
  • Proficient in MS Word, Excel, PowerPoint, Outlook, Teams and SharePoint
  • Ability to learn other data entry systems, as needed
  • Clear and professional, written, oral, and interpersonal skills
  • Proficient internet research abilities
  • Excellent organizational and time management skills with the ability to multi-task
  • Ability to handle sensitive information with the highest degree of integrity and confidentiality
  • Demonstrated initiative and flexibility
  • Ability to work well in a team environment
  • Ability to accomplish set objectives with minimal supervision
  • Detail oriented and self-motivated



  • 3+ years direct department experience
  • Experience in the pharmaceutical or legal industry
  • Accredited BS/BA degree



Lundbeck is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, and any other characteristic protected by law, rule, or regulation. Lundbeck participates in E-Verify.

Lundbeck is a global pharmaceutical company specialized in brain diseases. For more than 70 years, we have been at the forefront of neuroscience research. We are tirelessly dedicated to restoring brain health, so every person can be their best. 

An estimated 700 million people worldwide are living with brain diseases and far too many suffer due to inadequate treatment, discrimination, a reduced number of working days, early retirement and other unnecessary consequences. Every day, we strive for improved treatment and a better life for people living with brain diseases – we call this Progress in Mind.

Read more at www.lundbeck.com/global/about-us/progress-in-mind.
Our approximately 5,000 employees in more than 50 countries are engaged in the entire value chain throughout research, development, production, marketing and sales. Our pipeline consists of several late-stage development programs and our products are available in more than 100 countries. Our research center is based in Denmark and our production facilities are located in Denmark, France and Italy. Lundbeck generated revenue of DKK 18.1 billion in 2018 (EUR 2.4 billion; USD 2.8 billion).

For additional information, we encourage you to visit our corporate site www.lundbeck.com and connect with us on Twitter at @Lundbeck and via LinkedIn.