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Senior Specialist, Contract Administration

 
Requistion ID:  2214
Location: 

Kraków, Małopolskie, PL

Date:  23-Sep-2021
 

We are looking for a focused, passionate and responsible person who is willing to gain knowledge and experience in Contract Administration. If this sounds like a great challenge for you, why don’t you join the Lundbeck community consisting of more than 5,600 employees in more than 50 countries, all driven by an inspiring purpose of restoring brain health.  
 

Why be part of our journey?
The main purpose of the role is acting as an independent specialist ensuring proper management of contracts in Lundbeck having main focus on ongoing contracts (contract master data), ensuring correctness and up-to-date of contract overview reports. Contract Administration supports also GDPR requirements related to contracts. 
Senior Specialist supports also Team Manager in workload management and incident management on daily basis. Senior Specialist takes part in most complex projects assigned to the team, supporting effective realization of Group Business Service and HQ strategies.


Meet the team
As our Senior Specialist, you will be part of team who consists of around 9 people and is responsible for few processes like Contact Administration and Compliance, Vendor/Customer Master Data and Price Support.  Our team is part of Procurement and Finance Operations and every day support our colleagues from around the word in reach the aim at making Lundbeck #1 in Brain Health.

Why is this role important to us?

  • Processing requests from Corporate Procurement and IT License Management, Corporate IT (ITLM) in relation to contract signatures; finalize signing process 
  • Publishing contracts in Ariba
  • Maintaining contract data base in Ariba
  • Assures up-to-date reporting possibilities in spend view systems
  • Participate in contract life cycle taking necessary steps to update, extend and terminate contracts as per requests from CP and ITLM
  • Assuring completeness and correctness of DPAs in relation to GDPR regulations
  • Maintain Contract Access set up 
  • Supporting and promoting Corporate Procurement Policy
  • Creating and maintaining effectively the relationship with CP and ITLM
  • Managing business relationship, taking ownership of requests and issues (including more complex) as well as following them through to resolution
  • Leading or taking part in improvement or knowledge management initiatives and supporting creation of best-in-class Contract Administration practices across functions 
  • Supporting development of Contract Administration procedures, policies, standards and tools/systems
  • Supporting development of Contract Administration Team by training other members (including new joiners)
  • Highly engaged to the most complex projects assigned to the team taking various roles, including leadership role and responsibility
  • Acting as a support for Specialists and Juniors; introducing new joiners to assigned role
  • Managing interns, including onboarding and development
  • Analysing internal KPIs, providing synthetic summary of issues
  • Performing internal controls according to control framework
  • Being ready to prepare ad hoc reports 
  • Acting as a change agent – demonstrates understanding and supports the strategic direction

 

To be successful in this role, your experience should include

  • 3+ years of experience with Procurement function (experience in Contract Management is an asset)
  • Higher university degree 
  • English - at least B2 level is a must 
  • Knowledge of SAP MM module & knowledge of Ariba system
  • Continuous improvement practical experience
  • Demonstrate comprehensive knowledge of data analysis and communications tools including Excel and Power Point
  • Strong communication skills
  • Strong attention to details and quality
  • Ability to work with limited guidance according to existing process descriptions stopping process in unforeseen circumstances 
  • Ability to work efficiently in multinational and virtual team
  • Proactive and creative in terms of improving ways of working 
  • Taking ownership of assigned responsibilities, including self-development
  • Team player

 

Our promise to you
Lundbeck offers an energizing workplace built on a flat structure and open culture that will allow you to have a visible impact on how things are done. We encourage a collaborative working environment while offering numerous development opportunities for our employees (including training, talent programs, and international assignments). We balance interesting, challenging, and rewarding work with many initiatives and programs focused on well-being, especially in the area of mental health. Your dedication is crucial - that is why you can expect us to be committed to your progress, so you can stay committed to our purpose.

 

If you are looking for meaningful work and inspiring purpose in your professional life – Lundbeck GBS Krakow is the place for you. Develop your career and be your best!

 

Highlights of selected benefits:

  • Flexible working arrangements and top-notch equipment
  • Private healthcare and life insurance
  • Employee capital plans (retirement saving system)
  • Unique recognition system with attractive rewards
  • Cafeteria program
  • Holiday bonus for when you’re out of the office
  • Comfortable and modern office with well-equipped relax rooms
  • Robust integration and event framework

And more!

 

About us
Lundbeck Group Business Services Krakow (GBS Krakow) is a strategic part of Lundbeck, a global pharmaceutical company specialized in brain diseases. For more than 70 years, we have been at the forefront of neuroscience research. We are tirelessly dedicated to restoring brain health, so every person can be their best.

 

In Krakow, we contribute to this mission by delivering best-in-class operations and advice to the Lundbeck Group in the areas of Finance Operations, Finance Compliance & Reporting, Procurement, IT & Business Process and System Support, People Services, Legal, Compliance & Sustainability; Process Efficiency as well as People Analytics, Process Excellence, Project Management, and others.

 

Learn more about Lundbeck

See who we are and how we work | About Lundbeck GBS Krakow

 

About our recruitment process
If you are interested in this job offer, we encourage you to send your application as soon as possible via the Apply button. Please note that we will contact selected candidates who will meet our selection criteria.

 

The health and safety of our employees and candidates are very important to us. Due to the COVID-19 pandemic, our recruitment process is carried out all remotely. As your application progresses, you may be asked to use our digital tools in your recruitment journey. If so, one of our colleagues will provide detailed information on how to leverage those. At the same time, please be aware that all correspondence related to employment will come from an authorized @lundbeck.com email address.

 

About Lundbeck

 

Tirelessly dedicated to restoring brain health, so everyone can be their best

With billions of people living with brain diseases around the world, our purpose couldn't be more important or more worth striving for. Every day we work tirelessly to change the outcome for these people. We are a community of specialists fiercely dedicated to restoring brain health, drawing on, and embracing, the uniqueness of every employee.

 

Our global footprint

Our approximately 5,600 employees in more than 50 countries are engaged across the entire value chain throughout research, development, production, marketing, and sales. Our pipeline is focused on bringing forward treatments for rare and niche brain diseases, and our products are available in more than 100 countries. We have research facilities in Denmark and the US, and our production facilities are located in Denmark, France, and Italy. Lundbeck generated revenue of DKK 17.7 billion in 2020 (EUR 2.4 billion; USD 2.7 billion).

 

For additional information, we encourage you to visit our corporate site www.lundbeck.com, and connect with us on Twitter at @Lundbeck and via LinkedIn.

Lundbeck is a global pharmaceutical company specialized in brain diseases. For more than 70 years, we have been at the forefront of neuroscience research. We are tirelessly dedicated to restoring brain health, so every person can be their best. 

Billions of people worldwide live with brain diseases – complex conditions often invisible to others that nonetheless take a tremendous toll on individuals, families and societies. We are committed to fighting stigma and discrimination against people living with brain diseases and advocating for broader social acceptance of people with brain health conditions. Every day, we strive for improved treatment and a better life for people living with brain disease.  

We have approximately 5,600 employees in more than 50 countries, and our products are available in more than 100 countries. Our research programs tackle some of the most complex challenges in neuroscience, and our pipeline is focused on bringing forward transformative treatments for which there are few, if any therapeutic options. We have research facilities in Denmark and the United States, and our production facilities are located in Denmark, France, and Italy. Lundbeck generated revenue of DKK 17.7 billion in 2020 (EUR 2.4 billion; USD 2.7 billion). 

For additional information, we encourage you to visit our corporate site www.lundbeck.com and connect with us on Instagram (h_lundbeck), Twitter at @Lundbeck and via LinkedIn.