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Administrative Assistant, Neurology Business Unit

Requisition ID:  946

Montreal, Quebec, CA


We are currently looking for a Administrative Assistant to join the Lundbeck Neurology team. This position is permanent full-time in the Montreal Head-Office. The employee will report to the Senior Director, Neurology Business Unit.



Your Position:

The Administrative Assistant for the Neurology Business Unit is responsible for providing administrative support to the Business Unit Senior Director and all Neurology functions, including Sales and Marketing. The Administrative Assistant for the Neurology Business Unit assists in the day to day functions, as well as with ongoing projects within the department.




Administrative support to Senior Director and the Neurology Business Unit (70%)

  • Daily management of the Senior Director’s calendar and physical mailbox to avoid duplication and facilitate prioritization of appointments
  • Complete registrations and request payments for conferences, memberships, congresses for department staff
  • Organize business/training travels (flights, hotel, train or car reservations, prepare registrations, etc.)
  • Organize meetings, orders food and beverage whenever necessary, prepares agenda and produces minutes (coordinates meetings, videoconferences, conference calls, lunch meetings, meetings at hotels, etc.)
  • Organize venue of visitors from outside Lu-Can (hotel reservations, transportation, individual meetings with Lu-Can employees, etc.) and liaise with guests
  • Coordinate business lunches
  • Provide support for presentations, developing and/or formatting, document translations, proofreading and editing
  • Produce general internal correspondence
  • Responsible of Head office mailings to national sales force and keeping Purolator/FedEx registries updated
  • Request office supplies for department
  • Ensure management and archiving of files and documents
  • Replace receptionist when needed



Support with Contracts & Expenses Tracking (30%)

  • Collaborate with legal on contract preparation
  • Ensure tracking of events and associated costs (congresses, sponsorships, etc.) as well as other department’s expenses
  • Prepare and manage purchase orders & monthly accruals
  • Produce expense reports in Concur for the Senior Director


Position Qualifications:

  • College education in Administration, Office Automation, Secretarial or equivalent
  • Minimum 3 years experience as an Administrative Assistant supporting an Executive or a Senior Manager, or similar role in corporate affairs and administration
  • Bilingualism in French and English (written and oral) required
  • Office Suite proficiency required, especially in Excel
  • Collaborative, customer focused and proactive individual with a proven ability to drive results under little supervision
  • Rigor and strong organizational skills with an ability to keep track of priorities while multitasking
  • Experience in the pharmaceutical industry an asset.





My Competencies:

Working Conditions


Leading Self – Action Oriented

Normal office conditions:


Montreal Head Office

Leading Self – Collaborates

Evening/Weekend commitments:


Leading Self – Customer Focus

Travel commitments:


Report to:

Leading Self – Drives Results

% of travel required:


Senior Director, Neurology Business Unit

Leading Self – Self-Development




For further information, please contact the Human Resources Department. 

Lundbeck is a global pharmaceutical company specialized in brain diseases. For more than 70 years, we have been at the forefront of neuroscience research. We are tirelessly dedicated to restoring brain health, so every person can be their best. 

An estimated 700 million people worldwide are living with brain diseases and far too many suffer due to inadequate treatment, discrimination, a reduced number of working days, early retirement and other unnecessary consequences. Every day, we strive for improved treatment and a better life for people living with brain diseases – we call this Progress in Mind.

Read more at www.lundbeck.com/global/about-us/progress-in-mind.
Our approximately 5,000 employees in more than 50 countries are engaged in the entire value chain throughout research, development, production, marketing and sales. Our pipeline consists of several late-stage development programs and our products are available in more than 100 countries. Our research center is based in Denmark and our production facilities are located in Denmark, France and Italy. Lundbeck generated revenue of DKK 18.1 billion in 2018 (EUR 2.4 billion; USD 2.8 billion).

For additional information, we encourage you to visit our corporate site www.lundbeck.com and connect with us on Twitter at @Lundbeck and via LinkedIn.