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Coordinator, Medical Affairs

Requisition ID:  1222

Saint-Laurent, Quebec, CA

Date:  Mar 27, 2021

We are looking for a qualified Coordinator, Medical Affairs, to join the Lundbeck Canada Medical and Regulatory Affairs team. This position is permanent full-time and is located at our head office in Ville Saint-Laurent. The candidate will report to the Senior Director, Medical and Regulatory Affairs.


We at Lundbeck are continuously dedicated to promoting a culture that embraces and promotes Diversity and Inclusion. We share an environment where we want all employees to feel included regardless of race, colour, age, gender, religious beliefs, national origin, sexual orientation, disability or any other characteristic protected by applicable law and therefore encourage those with different backgrounds to apply.



Coordinator, Medical Affairs


Your Position

The Coordinator, Medical Affairs, will report to the Senior Director, Medical and Regulatory Affairs, and provide day-to-day administrative support. He/she will also support all function within the Medical and Regulatory Affairs team (Medical, Field medical, Regulatory Affairs, Medical Education, Clinical Operations and Medical Information & Pharmacovigilance) with specific tasks and projects, such as preparing contract documentation for their activities and filing Medical Affairs documents.


The safety of our patients: You are expected to immediately forward any reports of adverse events or special situations on our products as well as any product complaints and counterfeit or suspected counterfeit medicine to Medical Information and Pharmacovigilance (canadamedicalinformation@lundbeck.com) as per training on current procedures.


Administrative support to Senior Director, Medical & Regulatory Affairs (20%)

  • Manage Senior Director’s calendar and organize business travels as needed;
  • Organize internal and external meetings (send invites, prepare agenda/minutes/action items, ensure appropriate venue, order food and beverages);
  • Provide support for presentations, developing and/or formatting documents, translating, proofreading and editing;
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence;
  • Other assignments provided by the Senior Director, Medical and Regulatory Affairs (i.e. prepare expense report as needed).


Coordination for the Medical and Regulatory Affairs team (60%)

  • Prepare briefing and submit agreement/contract requests for Medical Affairs projects;
  • Prepare and manage purchase orders, invoices payments and monthly accruals;
  • Ensure appropriate filling for Medical Affairs documents according to relevant company’s SOPs and established procedures;
  • Build and maintain a tracking spreadsheet for Medical Affairs budget in collaboration with each budget owner;
  • Assist in organizing Medical Strategy meetings (MTS) for each brand (agenda, minutes action items);
  • Central coordination and approvals support on documents for signature with DocuSign;
  • Support in organizing meetings with Health Canada.


Other tasks (20%)

  • Official back up to the LuDo coordinator;
  • Management of all Medical Affairs SOPs (creation, review, support the author during updates, initiates review workflows, etc.;
  • Support the Medical Information & Pharmacovigilance (MIPV) team in extracting reports on various LMS trainings as required;
  • Act as the back up for the Medical Education Coordinator as needed;
  • Support the Medical Regulatory Legal (MRL) review for medical materials;
  • Create and manage SharePoint for all functions including Canadian-led clinical projects.


Position Qualifications and Competencies:

  • College education in Administration, Office Automation, Secretarial or equivalent
  • Minimum 3 years experience as an Administrative Assistant, preferably in a pharmaceutical company or other related businesses
  • Experience in the pharmaceutical industry as a Medical Affairs Coordinator a strong asset
  • Collaborative, customer focused and proactive individual with a proven ability to drive results under little supervision
  • Rigor and strong organizational skills with an ability to keep track of priorities while multitasking
  • Strong written and verbal communications skills
  • Team oriented with excellent cross functional collaboration mindset
  • Proven ability to drive and deliver results under limited supervision
  • Bilingualism in French and English (written and oral) required
  • Office Suite proficiency required, especially in Excel and PowerPoint


Working conditions

  • Normal Office conditions: Yes
  • Evening/Weekend commitments: No
  • % of travel required: 5%


Lundbeck is a global pharmaceutical company specialized in brain diseases. For more than 70 years, we have been at the forefront of neuroscience research. We are tirelessly dedicated to restoring brain health, so every person can be their best.
Millions of people worldwide live with brain diseases, and far too many suffer due to inadequate treatment, discrimination, a reduced number of working days, early retirement, and other unnecessary consequences. Every day, we strive for improved treatment and a better life for people living with brain diseases – we call this Progress in Mind.
Read more at www.lundbeck.com/global/about-us/progress-in-mind
Our approximately 5,800 employees in more than 50 countries are engaged in the entire value chain throughout research, development, production, marketing, and sales. Our pipeline consists of several R&D programs, and our products are available in more than 100 countries. We have research centers in Denmark and the US, and our production facilities are located in Denmark, France, and Italy. Lundbeck generated revenue of DKK 17 billion in 2019 (EUR 2.3 billion; USD 2.6 billion).

For additional information, we encourage you to visit our corporate site www.lundbeck.com, and connect with us on Twitter at @Lundbeck and via LinkedIn.