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Coordinator, Medical Affairs

Requisition ID:  1222

Montreal, Quebec, CA


We are looking for a qualified Coordinator, Medical Affairs, to join the Lundbeck Canada Medical Affairs team. This position is permanent full-time and is located at our head office in Ville Saint-Laurent. The candidate will report to the Senior Director, Medical and Regulatory Affairs.


The safety of our patients: You are expected to immediately forward any reports of adverse events or special situations on our products as well as any product complaints and counterfeit or suspected counterfeit medicine to Medical Information and Pharmacovigilance (canadamedicalinformation@lundbeck.com) as per training on current procedures.

Administrative support to Senior Director, Medical & Regulatory Affairs (30%)

  • Manage daily the Senior Director’s calendar and organize business travels;
  • Organize internal and external meetings (send invites, prepare agenda/minutes, ensure appropriate venue, order food and beverages);
  • Provide support for presentations, developing and/or formatting documents, translating, proofreading and editing;
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence;
  • Other assignments provided by the Senior Director, Medical and Regulatory Affairs.


Coordination for the Medical Affairs team (70%)

  • Prepare briefing and submit agreement requests for Medical Affairs projects;
  • Prepare and manage purchase orders, invoices payments and monthly accruals;
  • Ensure appropriate filling for Medical Affairs documents according to relevant company’s SOPs and established procedures;
  • Build and maintain a tracking spreadsheet for Medical Affairs budget in collaboration with each budget owner.



Position Qualifications:

  • College education in Administration, Office Automation, Secretarial or equivalent
  • Minimum 3 years experience as an Administrative Assistant, preferably in a pharmaceutical company or other related businesses
  • Experience in the pharmaceutical industry as a Medical Affairs Coordinator an asset
  • Collaborative, customer focused and proactive individual with a proven ability to drive results under little supervision
  • Rigor and strong organizational skills with an ability to keep track of priorities while multitasking
  • Bilingualism in French and English (written and oral) required
  • Office Suite proficiency required, especially in Excel and PowerPoint

Working conditions

  • Normal Office conditions: Yes
  • Evening/Weekend commitments: No
  • % of travel required: 5%

Lundbeck is a global pharmaceutical company specialized in brain diseases. For more than 70 years, we have been at the forefront of neuroscience research. We are tirelessly dedicated to restoring brain health, so every person can be their best. 

An estimated 700 million people worldwide are living with brain diseases and far too many suffer due to inadequate treatment, discrimination, a reduced number of working days, early retirement and other unnecessary consequences. Every day, we strive for improved treatment and a better life for people living with brain diseases – we call this Progress in Mind.

Read more at www.lundbeck.com/global/about-us/progress-in-mind.
Our approximately 5,000 employees in more than 50 countries are engaged in the entire value chain throughout research, development, production, marketing and sales. Our pipeline consists of several late-stage development programs and our products are available in more than 100 countries. Our research center is based in Denmark and our production facilities are located in Denmark, France and Italy. Lundbeck generated revenue of DKK 18.1 billion in 2018 (EUR 2.4 billion; USD 2.8 billion).

For additional information, we encourage you to visit our corporate site www.lundbeck.com and connect with us on Twitter at @Lundbeck and via LinkedIn.